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Friday, January 31, 2020

Office Manager/ Executive Assistant | London

Venture Beyond | VENBEYCAP | Hiring

Position Summary
Venture Beyond (VENBEYCAP) seeks an Office Manager/ Executive Assistant to support the VENBEYCAP team in its efforts to achieve the organization’s mission and strategic goals. Reporting to the EVP of Business Affairs, the Executive Assistant/ Office Manager will work independently to handle a wide range of administrative and executive support tasks and ensure smooth day-to-day operations. She/ He must be exceptionally well organized, flexible and enjoy the administrative challenges of supporting an office of diverse individuals. Given the small size of the executive team, the Office Manager/Executive Assistant will also be expected to be a flexible team player and step into the evolving roles critical to advancing the work and success of the organization. The Office Manager/Executive Assistant will regularly interact with executive's and consultants, portfolio executives, clients, potential clients, and community leaders. Through these interactions, the office manager will maintain and enhance a positive image for VENBEYCAP.
Essential Duties and Responsibilities
  • Provide competent, well-organized administrative support to Chief Executive Officer (CEO) and Executive Vice President of Business Affairs (EVP-BA). Provide limited administrative support to up to two additional senior staff as needed;
  • Provide support on traveling and scheduling for the CEO, EVP-BA, and other senior staff as directed by the EVP-BA;
  • Independently manage office operations, including maintaining office supplies, equipment maintenance, and troubleshooting, and serve as the lead in relationships with vendors for telephone, internet, office space and office equipment;
  • Provide executive support to the CEO, including but not limited to: draft correspondence and documents, file maintenance and support of documenting foundation programming; triage and respond to email, letters, and telephone inquiries; project management, logistical support of executive functions including meeting coordination and logistics; prepare expense reports, etc.;
  • Provide financial support to the EVP-BA, including but not limited to: code invoices and process checks using Bill.com; provide backup human resources/payroll support; file office and financial transactions, etc.;
  • Support and maintain office policies and procedures;
  • Performs data entry and supports the upkeep of organizational databases;
  • Serve as the initial point of contact for telephone, email, and in-person inquiries regarding the foundation. Answer telephone calls professionally. Provide preliminary information to internal and external callers as appropriate. Triage and appropriately direct inquiries and requests;
  • Work with staff to plan and execute events, such as report releases, conferences and large meetings;
  • Other duties, responsibilities and/or projects as assigned under the direction of the CEO and/or EVP-BA.
Requirements/ Qualifications
  • A minimum of 5-year experience as an Office Manager, Executive Assistant, Administrative Assistant, or related position;
  • MUST HAVE A VALID PASSPORT
  • Associate degree in a related field required. Bachelor’s degree preferred;
  • Excellent Proficiency with Microsoft Office Suite required;
  • Experience with QuickBooks or related accounting software preferred;
  • An overall commitment to excellence in quality of work and outcomes;
  • Track record of adaptability, personal accountability, and initiative;
  • Able to successfully multi-task, respond to rapid change, organize, prioritize and meet deadlines;
  • Excellent communication skills, both written and verbal;
  • Attention to detail and ability to work in a dynamic environment;
  • Critical thinking; demonstrates good judgment; good problem-solving skills and project management experience;
  • Demonstrated strong organizational skills and attention to detail;
  • Discreet, able to maintain confidentiality;
  • Consumer satisfaction orientation and social perceptiveness;
  • Excellent time management skills; active learning skills and demonstrates initiative;
  • Comfortable with repetitive tasks;
  • A team player.
Salary Range: Commensurate with experience. Excellent benefits package.

Job Type: Full-time
Experience:
  • office: 5 years (Preferred)
Education:
  • Bachelor's (Preferred)

 

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